The Centre for Transforming Access and Student Outcomes in Higher Education and its affiliates, subsidiaries and related entities (“TASO”, “we, “our”) is committed to protecting the privacy and security of the personal data we collect about end customers and users of our services (“you/your”).
The purpose of this privacy notice is to explain what personal data we collect about you when you submit evidence as part of the research project on teaching and learning in the time of Covid. When we collect this data, we are the data controller.
Please read this privacy notice carefully as it provides important information about how we handle your personal information and your rights. If you have any questions about any aspect of this privacy notice you can contact us using the information provided below or by emailing us at firstname.lastname@example.org quoting “ Online T&L in the time of Covid” in the subject or body of the email.
Personal data we collect
- Your name
- Your email address
- Your telephone numbers
- Your place of work
- Your occupation
- Details of associated parties or data subjects involved in the submission process.
How we collect information about you
We shall may collect personal data in a variety of ways and at a variety of times throughout the submission process:
- From yourself via an open invitation to submit evidence online
- From yourself within an online/telephone interview either with TASO
- From yourself via an online survey we have sent you
Purposes for which we use personal data and the legal basis
When collecting and reviewing submission, we shall use your personal data for the following purposes and on the following lawful bases. The table below is relevant to all data subjects involved in the submission process:
|Purpose||Lawful Basis for Processing|
|Administration and handling your evidence submission.|
Identify associated parties or other data subjects named on documents within the submission who may assist with the submission or need to be associated with the data that is submitted.
|Processing is necessary for the performance of a task carried out in the public interest.|
|Storage of associated lead contact personal data with the submission data so relevant individuals associated with the research data can be identified for the length of time the submission data will be held.||The lawful basis we shall be relying on is the legitimate interest of the Data Controller.|
Sharing your data
Any data shared with the below categories of recipients is the minimum necessary for the task they have been instructed to carry out on our behalf or in conjunction with us. Each category of recipient is subject to pre-approved review to ensure comparative technical and organisational measure for keeping the data secure.
- Webform data capture platform provider.
There may be scenarios where we are subject to a legal obligation to disclose or share your personal data, such as with law enforcement agencies, regulatory bodies or public authorities in order to prevent or detect crime. We will only ever disclose your personal data to these third parties to the extent we are required to do so by law.
We may also share your personal data if we choose to sell, transfer, or merge parts of our business and/or group, or our assets in the future. Or we may seek to acquire other businesses or merge with them. During any such process, we may share your data with other parties. We will only do this if they agree to keep your data safe and private. If a change to our group happens, then other parties may use your data in the same way as set out in this notice.
We will not be transferring your data outside of the United Kingdom.
How long we keep your data
Data shall be reduced, redacted, de-identified and deleted at appropriate times so we retain the minimum amount of data possible throughout the submission process. We shall keep your personal data for five years after the date of submission.
How we protect your data
We implement appropriate technical and organisational measures to protect data that we process from unauthorised disclosure, use, alteration or destruction. Data protection assessments are conducted for each research project and for all recipients of data used within any research data.
Your information is securely stored on a dedicated drive, and access is controlled by TASO’s secure access policy for the duration of the research study period.
We will always keep these under review to make sure that the measures we have implemented remain appropriate.
Any personal data is not subject to any automated decision-making.
Your rights and options
You have the following rights in respect of your personal data:
- You have the right of access to your personal data and can request copies of it and information about our processing of it.
- If the personal data we hold about you is incorrect or incomplete, you can ask us to rectify or add to it.
- Where we are using your personal data with your consent, you can withdraw your consent at any time.
- Where we are using your personal information because it is in our legitimate interests to do so, you can object to us using it this way.
- Where we are using your personal data for direct marketing, including profiling for direct marketing purposes, you can object to us doing so.
- You can ask us to restrict the use of your personal data if:
- It is not accurate
- It has been used unlawfully but you do not want us to delete it,
- We do not need it anymore, but you want us to keep it for use in legal claims, or
- If you have already asked us to stop using your data but you are waiting to receive confirmation from us as to whether we can comply with your request.
- In some circumstances, you can compel us to erase your personal data and request a machine-readable copy of your personal data to transfer to another service provider.
- You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
If you wish to exercise your rights, please contact us at email@example.com
How to Complain
You can also lodge a complaint with the Information Commissioner’s Office. They can be contacted using the information provided at:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://ico.org.uk/concerns/.
If you have any questions, or wish to exercise any of your rights, then you can contact:
Project: Online Teaching & Learning in the time of COVID
Organisation: The Centre for Transforming Access and Student Outcomes in Higher
Address: TASO, Evidence Quarter, 4th Floor, Albany House, Petty France, London,
Alternatively, you can email us at firstname.lastname@example.org
Changes to this privacy notice
We may update this notice (and any supplemental privacy notice), from time to time as shown below. We will notify you of the changes where required by applicable law to do so.
Last modified 07 June 2021.